![]() One copy per family will be sent home with the youngest student in the family. ![]() Monday: The secretary sorts and distributes the newsletter to teachers. The secretary prints the newsletter on yellow paper. Thursday and Friday: The editor emails the finished newsletter to the school secretary by Thursday morning. Tuesday and Wednesday: Another volunteer proofreads the newsletter she and the editor make corrections. Two Fridays (11 days) before distribution: Deadline for submissions contributors send information to the editor.įriday through Monday: The editor writes and formats the newsletter. Two Tuesdays before distribution: The editor sends reminder emails to teachers, administrative staff, and PTO officers that the submission deadline is Friday. Here’s a sample production plan for a newsletter produced by parent volunteers and distributed on the last Tuesday of each month: “Teachers need to know whether they have to write an article or can just submit bullet points,” she says. ![]() Meg Wright, vice president of the Kula School PTA in Kula, Hawaii, says that having a consistent submissions deadline and clear instructions about how to submit information to the editor increases contributions from the school and PTA. It should address deadlines and formats and identify who is responsible for what. Plan the ProcessĪ written production plan that is communicated to everyone involved makes the job easier. Train parents to expect it, and they will come to depend on it. ![]() The newsletter should be distributed on the same day of the week or day of the month every week or month. For example, Carden Academy of Maui in Pukalani, Hawaii, sends two short electronic communications per week: “Monday Memo” and “Thursday Thoughts.” Consistency is more important than frequency. E-newsletters are often distributed more frequently. Most schools have to consider the cost of printing when deciding how often to publish. Most hard copy newsletters are produced monthly, although some are produced every other month. Because the format you choose determines so much else, “Figuring out your method of distribution is probably the most important thing,” Williams says.ĭetermine the frequency. The newsletter might be a hard copy sent home with students, a downloadable document posted on a website, an e-newsletter emailed to a subscription list, or an email with links. Heather Williams, president of the District 75 PTO in Mundelein, Ill., suggests splitting responsibilities among a few people, such as having two or three editors responsible for a few newsletters each during the year.Ĭhoose a format. This key point person is often called the editor and may be the principal, a teacher, an administrative staff person, a parent volunteer, or a PTO officer. Talk it over with your principal and ask about any district communication rules you’ll need to consider. If your parent group produces its own, you’ll need to gather information from several sources, edit the information, build the newsletter, and work with the school to distribute it. If the school produces the newsletter, the parent group may only need to supply a column or information about events. A critical decision is whether the parent group produces its own newsletter or simply contributes to the school newsletter. The purpose guides the process and content and helps determine the audience and format. ![]() creates a sense of community and pride in the school.increases awareness about school events and activities.improves communication between the school and parents.A newsletter gives you the opportunity to communicate key messages about your group and your school, and to present your group as a helpful and important part of the school community. Newsletters provide an accessible, predictable way to communicate with parents. ![]()
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